VILLAGE OF MUNSEY PARK COVID-19 MANAGEMENT PLAN
1. Workplace Safety & Sanitary Plan:
All areas of Village Hall which are subject to touch will be sanitized daily (this includes the counter/dutch door entrance to Clerk’s office, all doorknobs, railings, and light switches).
The lower portion of the dutch door entrance to the Clerk’s office will remain closed at all times and no members of the public will be allowed to enter the Clerk’s office. The upper portion of the dutch door will remain open but a plexiglass barrier will be installed.
All Village employees are to be instructed that if they are not feeling well or if they have been exposed to someone infected with the COVID-19 virus, that they should remain home until they are feeling well; the Village encourages them to consult their physician before returning to work.
Employees are not to share work stations and should endeavor to avoid gathering at close range.
Weather permitting, windows will be opened to allow increased circulation of fresh air.
Frequent handwashing and use of hand sanitizer is encouraged.
All employees have been instructed to familiarize themselves with CDC, state and local guidance on managing the workplace risk of COVID-19 and to follow the same.
2. Village Operations
A. Village Hall:
A notice placed on the front door to Village Hall requires all visitors to wear a face mask covering the nose and mouth, use the hand sanitizer on the left side wall upon entering, and stay six feet part. Masks are available for any visitor who may be in need of the same.
All submissions or correspondence to the Village including building plans, applications or tax payments must be deposited in the receptacle located next to the front door at the Sargent Place entrance. If any such materials are too large for the designated receptacle, the Village may be contacted at (516) 365-7790 for further instructions.
A visitors log will be maintained in the foyer of Village Hall. All visitors to Village Hall must provide a name and phone number upon entry to Village Hall. If a visitor refuses to do so, the applicable Village employee will so note the record of the visit.
Future meetings of the Architectural Review Committee, Zoning Board and Board of Trustees may be subject to cancellation or alternative meeting formats as described below. Updates about these meetings and the Village Election will be published on the Village website, by email notices to the appropriate persons requesting such notice and by calling Village Hall at (516) 365-7790.
B. Office Operations:
a. Office staff may be reduced as needed during this time period. Tara Gibbons and Maureen McLean’s cell phone numbers are provided on the Village voicemail. Ms. McLean will continue to be responsible for building/tree permits and Village court. All other inquiries, issues and matters relating the Village will be directed to Tara Gibbons
b. All staff will continue to work (and in the case of the Village Clerk and Assistant Clerk, work remotely) but follow best practices including:
Regular handwashing
Distancing from others at least 6 feet apart
DPW staff will avoid the need to ride in trucks together; weather permitting, truck windows should be open.
c. CDC Educational Notices and Signs to be posted
C. Mayor
Mayor Ceriello will continue to monitor ant COVID-19 health impacts in the Village and the directives of Local, State and Federal officials and will, if necessary, determine if a State of Emergency needs to be declared in the Village and thereafter notify the Clerk, Assistant Clerk and Board of Trustees.
3. Meetings:
In accordance with the Executive Orders signed by Governor Cuomo, the open meetings law requirements regarding the conduct of meetings has been modified to allow municipal bodies to function without creating community risk:
Suspension of law allowing the attendance of meetings telephonically or other similar service: Article 7 of the Public Officers Law, to the extent necessary to permit any public body to meet and take such actions authorized by the law without permitting in public in-person access to meetings and authorizing such meetings to be held remotely by conference call or similar service, provided that the public has the ability to view or listen to such proceeding and that such meetings are recorded and later transcribed;
In response thereto, the Village has set up a call-in service to expedite meetings per the Executive Order, if meetings are needed. The Village will make all reasonable efforts to allow public participation in telephonic or other meetings. The Village will take steps to allow public comment and questions to be submitted by email before and after meetings. To the extent required by law, meetings will be transcribed by a stenographic service to ensure a public record.
4. Election Day
Village Hall will be sanitized before opening and frequently throughout the day.
Poll Workers will be provided with disposable gloves, hand sanitizer and antibacterial wipes.
Voters will be advised to adhere to CDC social distancing recommendations.
Hand sanitizer will be available to all voters and each voter will receive their own pen to use and keep.
Two sets of poll books will be available. One for the poll workers and one for the registered voters.
5. Report of a COVID Symptom or Positive Employee Response Plan:
In response to a confirmed case of COVID-19 in any Village employee, the Village shall take the following steps:
Immediately shut Village Hall for an appropriate period of time and institute mandatory remote work for the Village Clerk and Assistant Clerk. Access to Village Hall by all other persons will be restricted without consent of the Mayor
Schedule professional cleaning of Village Hall
Staff monitor for symptoms
Dated: June 17, 2020